Scaling-Up with Xero – Transforming Your Accounting System for Enterprise-Level Operations

Ever wondered if it’s feasible to upgrade your accounting systems without the daunting task of switching platforms? If you’ve initiated your business journey with Xero and now, as your enterprise expands, you’re contemplating whether Xero can keep up – we’re here to dispel your doubts. We believe that with the right set of plugins, Xero can scale alongside your business. Here, we will delve into twelve powerful plugins that seamlessly integrate with Xero, enhancing its capabilities to match your growing needs. Let’s explore how these add-ons can revolutionize your accounting system.

Interested in hearing from the software experts and experienced users? Then don’t miss Mayday’s webinar series: ‘Building an Enterprise Level System with Xero.’ Gain first-hand insights from these professionals. Click here to learn more.  


Table of Contents

Spendesk is a smart spend management software designed for businesses. It streamlines expense and invoice management processes through a centralized platform for controlling company spending. The platform offers features like pre-paid company cards, expense report automation, and real-time budget insights. This enables efficient tracking and management of spending, saving time on administrative tasks and ensuring financial control. Spendesk automates approval workflows and expense reports, reducing paperwork and ensuring compliance with company policies and regulatory requirements.


Spendesk & Xero

Spendesk’s integration with Xero is designed to streamline the process of expense management for businesses. This integration automates the transfer of transaction data from Spendesk to Xero, eliminating the need for manual data entry and reducing the risk of errors.

Once integrated, all approved payments, invoices, and expense claims made through Spendesk are automatically synced with Xero. Each transaction is matched with its corresponding receipt and categorized according to the company’s chart of accounts in Xero. This ensures that all financial data is accurately recorded and easily accessible for accounting and reporting purposes.

The Spendesk-Xero integration also supports multi-currency transactions, making it suitable for businesses operating in multiple markets. It allows users to track and manage expenses in different currencies without the need for manual conversions.

Furthermore, the integration provides real-time visibility into company spending. Businesses can monitor their expenses as they occur and access detailed reports on their spending patterns, helping them make informed financial decisions.

In summary, the Spendesk-Xero integration offers a seamless solution for expense management, providing businesses with automated, accurate, and real-time control over their spending.


Fathom is a financial analysis and management tool providing businesses with deep insights into their financial performance. It enables custom reporting of relevant financial metrics for quick insight, three-way cash flow forecasts combining balance sheet, income statement, and cash flow statement for a holistic view of finances, and offers a consolidations feature for benchmarking and comparative analysis across multiple entities. Fathom aids informed decision-making and future planning.


Fathom & Xero

Fathom and Xero integration provides a comprehensive financial analysis platform for businesses, offering insights, forecasting, and reporting features. By integrating with Xero, users can easily import their financial data into Fathom, enabling detailed performance analysis and strategic planning.

Through this integration, Fathom offers flexible, fast, and automated reporting services that transform Xero data into visually appealing insights. These reports provide a quick overview of key financial metrics, helping businesses measure their performance effectively.

Fathom also offers three-way cash flow forecasting, leveraging Xero data to provide a comprehensive view of a company’s financial future. This feature allows businesses to make confident decisions based on reliable forecasts.

Furthermore, the integrations allow for group benchmarking and consolidations, particularly useful for franchises and multi-entity businesses. It enables comparison and analysis across different branches or franchises, helping identify strengths and areas for improvement.

Xero’s cloud-based nature ensures real-time collaboration and faster bookkeeping processes, further enhancing the benefits of the Fathom integration. This integration is designed to be easy to set up, requiring just a few clicks to connect Fathom and Xero.

In summary, the Fathom-Xero integration provides a powerful analysis tool for small businesses, advisors, and franchises, offering critical insights into financial data and facilitating strategic decision-making.


Airwallex is a global payments company revolutionizing how businesses operate internationally. It provides financial solutions that simplify cross-border transactions, allowing businesses to create international bank accounts instantly, access interbank exchange rates, and send money to over 130 countries for efficient and cost-effective cash flow management. Additionally, they offer borderless cards, virtual Visa cards with zero international transaction fees. Airwallex effectively supports businesses in managing global operations.

Airwallex & Xero

Airwallex integrated with Xero allows users to connect their Airwallex business accounts with their Xero organization to automatically import account transactions, making the process of reconciling domestic and international payments seamless.

One of the key features of this integration is the payment link for Xero invoices. This feature, which is part of an extended partnership between Airwallex and Xero, simplifies invoice payments. Australian businesses, in particular, can benefit from this integration as they can easily pay Xero invoices through Airwallex’s platform.

In conclusion, the Airwallex-Xero integration provides businesses with a more efficient way to manage their finances by automating the import of account transactions and facilitating easier invoice payments.


ApprovalMax is a cloud-based approval workflow system that automates the approval process for financial documents. It enables businesses to create custom workflows with multi-level, multi-role approval steps. Users can review and approve bills, purchase orders, sales invoices, and credit notes from anywhere using the web app, email, or mobile app. The platform also generates audit trails, provides reporting capabilities, and integrates with Airwallex for payment processing. It serves sectors like construction, education, healthcare, hospitality, and startups.


ApprovalMax & Xero

Through the ApprovalMax-Xero integration, businesses can automate the approval of various types of transactions, including bills, purchase orders, sales invoices, and credit notes. This helps eliminate manual approval routing, reducing the time and effort required to manage these processes.

Key features of this integration include approval automation, which enables the creation of custom, multi-step, multi-role workflows tailored to the company’s specific needs. It also provides an audit trail, reporting, and search functionality, ensuring transparency and facilitating compliance.

In addition, ApprovalMax offers mobile approvals, allowing users to review and approve transactions anytime, anywhere via their mobile devices. This adds a level of convenience and flexibility, especially for teams that operate remotely or on-the-go.

Overall, the ApprovalMax-Xero integration offers businesses an efficient and automated way to manage their financial approvals, enhancing their operational efficiency and financial control.


Unleashed Software is a cloud-based platform aiding businesses in effective inventory management. It provides real-time control and reporting, facilitating data-driven decisions to optimize operations. Key features include inventory management, purchasing, sales and quoting, production, and integration. With a mobile app, users can manage their inventory on-the-go. Unleashed Software is an integrated solution for businesses seeking to streamline processes and gain control over their inventory.


Unleashed & Xero

With this integration, Unleashed becomes the central hub for all inventory management, while Xero handles the accounting aspect. This means businesses can keep track of their stock levels, costs, and margins in real-time using Unleashed and then synchronize this data with Xero for accurate financial reporting.

The integration enables real-time updates of financial data in Xero based on transactions recorded in Unleashed. This includes invoices, credits, returns, and COGS (Cost of Goods Sold).

Sales and purchase orders created in Unleashed are automatically reflected in Xero, ensuring consistency across both platforms. The integration eliminates the need for manual data entry between the two systems, reducing errors and saving time.

Combining Unleashed’s advanced inventory reports with Xero’s comprehensive financial reports gives businesses a complete overview of their operations and financial position.

Unleashed supports multi-currency, which is beneficial for businesses operating internationally. All foreign currency transactions in Unleashed can be reconciled in Xero.


Nook is an all-in-one accounts payable software that streamlines the invoice payment process. It offers automated accounting, seamless payments, approval workflows, and document capture. The platform also includes a unique Nook Network feature, allowing suppliers’ verification to reduce fraud risk and eliminate PDF invoices. Nook integrates with Currencycloud for multi-currency payments, enhancing its utility for global businesses. In essence, it’s a comprehensive solution for automating accounting processes and managing payments efficiently.

Nook & Xero

One of the key features of this integration is the ability to process line item data from any PDF trade document. This includes purchase orders, credit notes, and invoices, providing a comprehensive overview of financial transactions.

In addition, the integration allows users to construct approval workflows with their teams and accountants. This ensures a high level of control over the payment process and prevents unauthorized transactions.

Nook also provides a unique feature where users can invite their suppliers to verify with Nook. This proactive measure helps to eliminate the risk of invoice fraud, thereby enhancing the security of business transactions.

One of the standout features of the integration is the perfect 2-way sync with Xero. This eliminates the need for manual processes, reducing the likelihood of mistakes and ensuring accurate financial records.

Lastly, the Nook and Xero integration provides detailed user roles and permissions, allowing users to easily control spending. This feature is particularly useful for businesses looking to manage their finances more effectively.

In conclusion, the Nook and Xero integration offers a comprehensive and secure solution for managing accounts payable. Not only does it simplify the process, but it also adds an additional layer of security by preventing invoice fraud.

Causal is a comprehensive platform designed for creating financial models, business plans, and forecasts. It caters to financial modellers, business teams, and executives, replacing traditional spreadsheets with live, automated reports. Its features include self-serve data integrations, ready-made reports, one-click scenario modelling, interactive dashboards, centralized budget management, and real-time collaboration. Causal also supports flexible multi-dimensional models, one-click what-if scenarios, and progress snapshots. Furthermore, Causal tables and charts can be embedded in Notion & Google Slides, revolutionizing financial modelling for all-sized teams. 

Causal & Xero

One of the key benefits of this integration is scenario planning. Users can build custom scenarios with just a few clicks and compare them side-by-side in charts and tables. This feature allows businesses to explore various financial outcomes and make informed decisions based on these projections.

Another significant aspect of the Causal and Xero integration is budget versus actuals analysis. Causal automatically takes snapshots of your model, enabling you to track its performance against actual data as it comes in. This real-time comparison between projected and actual figures provides valuable insights into the financial health of your business.

The integration also supports rolling forecasts. Users can build their forecasts on top of actuals, ensuring they are automatically kept up-to-date as new data comes in. This feature ensures that forecasts remain relevant and accurate, providing a reliable basis for future planning.

In summary, the integration of Causal and Xero provides a robust tool for financial planning and management. It combines the capabilities of both platforms to offer scenario planning, budget versus actuals analysis, and rolling forecasts. This integration not only simplifies financial management but also enhances the accuracy and relevance of financial forecasts.

Chaser is an award-winning, cloud-based accounts receivable automation software. It aims to help businesses get paid faster, automate manual tasks, and maintain strong customer relationships. Key features include automated payment reminders, invoice tracking, and detailed accounts receivable performance reports. The software allows customization of payment reminders and provides valuable insights into the payment process. Chaser also integrates seamlessly with accounting systems, offering a comprehensive solution to streamline credit control processes, improve cash flow, and save time.

Chaser & Xero

By connecting Chaser with Xero, users can automatically import their invoices and customer data into Chaser. This eliminates the need for manual data entry and ensures all data is up-to-date.

Chaser’s automation features include sending personalized payment reminders to customers, tracking when an invoice has been seen, and providing detailed reports on your accounts receivable performance. These features help businesses to know exactly when to follow up with customers and how effective their chasing process is.

One of the key benefits of this integration is that it maintains the personal touch in communication with customers. Despite being automated, payment reminders can be customized to match the tone of the business and maintain good customer relationships.

In summary, Chaser’s integration with Xero provides an efficient and automated solution for managing accounts receivable. It combines the capabilities of both platforms to offer features such as automated payment reminders, invoice tracking, and detailed reports, helping businesses to get paid faster and maintain excellent customer relationships.


HedgeFlows is a smart, cloud-based solution for managing international finances for SMEs. It simplifies and automates tasks associated with foreign payments, cashflows, and invoices. The platform handles large volumes of data, offering valuable insights to aid decision-making in cross-border transactions. HedgeFlows also integrates with Xero to streamline invoicing and payment processes. Its advanced tools mitigate currency risks and manage costs, thereby making international payment processes more efficient. In essence, HedgeFlows is an essential tool for businesses involved in global trade. 

Hedgeflows & Xero

HedgeFlows and Xero offer a unique integration that streamlines the process of making international payments. The integration allows businesses to process Xero batch payments in any currency, create foreign currency payment runs with or without an approval process, and manage foreign currency swings efficiently.

The integration aggregates payment instructions across multiple batches, supports multiple accounts and workflows per client, and enables scheduling future payments. Businesses can upload Xero bill and payroll files directly into HedgeFlows, making the process seamless and efficient.

Notably, the integration also assists in accounting for foreign invoices automatically, helping businesses to effectively manage their international transactions. It makes it easy to fix exchange rates for specific invoices when quoting or invoicing, providing businesses with more control over their international payments.

Furthermore, the integration provides additional features like a multi-currency business account and the ability to make mass payments in 30 different currencies. This not only simplifies international trade for SMEs but also helps them grow internationally.

Joiin is a robust platform for financial reporting and performance tracking. It consolidates data from various sources into customizable reports, offering insights into company performance with KPIs, sales, and purchasing reports. Notably, it features multi-currency reporting for global businesses and allows users to group reports into presentation-ready packs. Joiin also provides budgeting and forecasting tools, along with an intercompany management feature for intricate transactions. With a focus on flexibility, accessibility, and security, Joiin has revolutionized financial reporting.


Joiin & Xero

One of the standout features of this integration is the multi-currency reporting capability, allowing businesses operating in different countries to manage their finances effortlessly. The integration also includes budgeting and forecasting tools, enabling users to compare budgeted figures with actual amounts.

Intercompany management is another key feature, helping users control complex inter-company eliminations, loans, and transactions. The integration allows managing multiple clients under a single Joiin subscription, making it an ideal choice for businesses managing multiple accounts or agencies handling client accounts.

The user management feature lets account owners invite others and give them access to reports. Moreover, the mobile working feature ensures accessibility across all devices. Joiin’s integration with Xero offers end-to-end security, ensuring the safety of users’ financial data.

The Joiin-Xero integration also allows users to consolidate data from multiple companies in Xero, create professional-looking reports, and manage data and produce reports on any device. The integration is quick and easy to set up, and data is automatically kept in sync, ensuring that reports are always up-to-date.

Pento is a comprehensive payroll solution that automates tasks from salary calculations to HMRC payments, saving time and reducing errors. It offers expert support and provides flexibility to review and adjust payroll before automating payments. The platform caters to various teams across different industries, ensuring smooth, efficient, and stress-free payroll processes. With its user-friendly interface and integration with popular software, Pento is a reliable tool for payroll management.

Pento & Xero

Pento’s integration with Xero streamlines the payroll process by allowing seamless data sharing between the two platforms. This integration enhances operational efficiency by automatically syncing payroll data with Xero’s accounting software. It eliminates the need for manual data entry, reduces errors, and saves time.

Moreover, Pento not only integrates with Xero but also with other leading HRIS and accounting systems, providing users with a comprehensive, automated payroll solution. The integration supports the scaling needs of businesses, especially those that are already using Xero for their accounting needs.

Mayday is a financial software suite designed to streamline the month-end process for multi-entity businesses using Xero. It offers several products that automate and simplify intercompany transactions.

The Mayday Recharger automates intercompany recharges, reducing manual identification, calculation, and posting of costs and revenues between entities by 98%. What used to take half a day’s worth of manual work each month is now a 5-minute task with a simple one-click post back to Xero.

Mayday Balancer cross-checks intercompany loan accounts and immediately flags any discrepancies. This feature acts as a safety net to ensure amounts displayed in all entities are the same, eliminating worries about accounts falling out of balance. Any foreign exchange or interest adjustments can be posted back to Xero with one click.

The BRAG (Bank Reconciliation Across the Group) tool provides a solution to match transactions to invoices and bills posted to other entities from within the Xero bank reconciliation interface. With the BRAG browser extension, users can easily reconcile transactions between multiple entities in a seamless and straightforward way.

In summary, Mayday is a suite of financial software products that significantly enhances Xero’s capability to cater to more complex businesses. It automates and simplifies the month-end process, saving significant time and reducing manual work for finance teams managing multi-entity businesses.

Feeling overwhelmed about where to begin? Join Mayday’s webinar series, focused on building an enterprise-level system with Xero. Gain insights from the experts and equip yourself with the skills to scale your business effectively. Don’t miss this opportunity to learn more – click here to learn more.

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